Capital Program Management, Executive Project Manager

UChicago Medicine

Chicago, IL, USA

Full time

Mar 19

This job is no longer accepting applications.

Join a world-class academic healthcare system, UChicago Medicine, as the Capital Program Management, Executive Project Manager, responsible for leading all project tasks related to delivery of a new healthcare building focusing on cancer care services. The total value of the project is estimated at $550 - $650 million with anticipated duration of 5 years. The individual in this role is responsible for overall strategy in successfully delivering the project in accordance with schedule, budget, and program objectives.

The Capital Program Management, Executive Project Manager directs the development, coordination, execution, commissioning, and activation of the primary building and all supporting facilities for the University of Chicago Medicine (UCM) as part of an internal team. Specific responsibilities of the program include budget, schedule, design, construction drawings and specifications, construction, site logistics, safety, insurance, risk mitigation, building code and IDPH compliance, acquisition of all furniture, fixtures, and equipment (FF&E), commissioning and full activation of the clinical program. In this role, you are responsible for team assignments, managing outside consultants and contractors, prioritization of tasks/projects within the program, and overall project schedule and budget.

The Capital Program Management, Executive Project Manager provides technical and managerial expertise to all aspects of design and construction, feasibility, cost, and schedule, as well as coordinates with organizational leadership on project activities related to Procurement, Diversity Compliance, Information Technology, Clinical Programs, Supply Chain, Physical Plant, Infection Control, Public Safety, Legal, Operational Excellence, and other organizational stakeholders. You will also provide routine reports on project status, schedule, and budgets for UCM leadership.

Who you are:

  • Bachelor’s degree in Engineering, Architecture or Business required. Preference for Master’s degree in Engineering, Architecture or Certified Project Management.
  • Minimum 15 years of experience in Engineering, Project Management, Architecture and Construction required.
  • At least 10 years of progressive management experience is required.
  • Relevant experience in delivering large new construction projects required.
  • Project Management Office (PMO) experience with healthcare or academic medical programs preferred.
  • Professional Licensed Architect or Engineer preferred.
  • Certified Project Manager preferred.
  • Must be able to lead in a collaborative environment while achieving program objectives.
  • Implement LEAN Construction processes in decision making and risk mitigation.
  • Must be skilled in one or more project management programs similar to Microsoft Project, Netpoint, Primavera or other similar systems.

What you’ll gain as the Capital Cancer Projects, Executive Program Director:

  • The opportunity to be at the forefront of building a brand-new cancer care program for our patients, with national recognition.

What you’ll do as the Capital Cancer Projects, Executive Program Director:

  • Provides excellent leadership and management to support the delivery of new healthcare building and supporting facilities. Directs and coordinates all functions of the project team ensuring the primary objectives for the project are achieved within budget and schedule. Understanding the need to start and complete tasks as quickly as possible, but also to complete them within budget, schedule, scope, quality and performance standards. Directs and coordinates activities of assigned staff and outside consultant teams to ensure project goals are achieved. Implement LEAN Construction processes in decision making, risk assessment and schedule development.
  • Day to day responsibilities include: Managing project planning process, reviewing design and construction documents for completeness, constructability, coordination of discipline and adherence to all UCM and regulatory agency guidelines; facilitating and performing value engineering; identifying and securing all resources; soliciting or preparing construction cost estimates; managing selection of consultants, vendors and contractors from request for proposal through contract negotiations and agreement; developing the master project schedule; defining the roles and responsibilities of the project team; developing the project budget; developing logistics and supporting plans (e.g. traffic, staging areas, parking); and managing the permit process. Manages the construction process, including overseeing owner's meetings, establishing and reviewing project documentation, overseeing and/or preparing monthly progress reports and managing the project budget (reconciling construction costs estimates; reviewing and negotiating all additional services requests; managing, reviewing and negotiating contractors change order requests; preparing and reviewing itemized breakdowns of additional project costs; reviewing and recommending contractors schedule of values; reviewing and approving contractor pay applications, identifying legal risk and preparing monthly budget reports).
  • Leads capital project effort to meet and/or exceed the goals of the University of Chicago Medicine in the areas of minority and women owned business development, local economic impact and working together with community leaders. Responsible for working closely and collaboratively with the Executive Director of Construction Compliance to assure the integrity of the entire bidding and award process consistent with established processes.
  • Provides routine and summary reports on project management activities including project scope, project status, schedule, and budget. Responsible for ensuring that all project management staff and consultants are regularly updating all project tracking systems and all routine reports for leadership.
  • Ensures that the program is completed in accordance with IDPH, CON, City of Chicago building codes, Chicago Fire Department, CMMS, Joint Commission, all accreditation commissions and other relevant government and non-government regulating agencies.
  • Manages and coordinates with FPD&C Leadership to develop and implement a continuous improvement process for delivery of the project. Continuous improvement processes include building specifications/standards, project/program technologies, and workflow processes.
  • Maintains all documentation for project delivery including meeting minutes for all meetings including internal, external or combination meetings. Must set up processes to monitor progress on project including the development of issues lists and ensuring that all issues are resolved as quickly as possible.
  • Ensures that all regulatory guidelines are being met and also analyzes the data related to worker safety and determines if contractors are in compliance or need to submit remediation plans to improve performance. Monitors work related injuries and works closely with the highest levels of worker safety.
  • Works closely with all government and non-government agencies to monitor changes in regulations and the potential impact they may have on current or future projects. Actively negotiates to minimize any intended or unintended negative impacts to projects, Advocates to ensure that inspectors do not over-reach their authority. Responds to all requests for information and addresses any issues that arise.
  • Attends regularly scheduled meetings with the University of Chicago that coordinate the process for permits and authorizations to perform any construction related work.
  • Determine staffing and consultant skill sets needed to achieve the project goals and ensures that the proper combination of internal and external staff is available. Where necessary determines if staff training is necessary or changes the combination of staff to meet the needs of the department.
  • Performs other duties as requested by senior management, including contributions to monthly, quarterly and annual reports for senior management along with all customer departments and related areas of the University of Chicago. Works closely with leadership to determine the full array of internal and external communication needs and work collaboratively to deliver the necessary communication.

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